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#MICROSOFT WORD 2010 MAIL MERGE WINDOWS#
Use Microsoft Word to write letters and then personalize them with data from Microsoft Access by doing a mail merge.Addin for Microsoft Word 2002, XP, 2003, 2007, 2010, 2013, 2016 and 365 on Microsoft Windows ®. A new Word document will be created with the results of your merge.ĭownload this month’s files: SF2008_Database_WordLetter. Choose Edit Individual documents, then All records. If everything looks good, click Finish & Merge on the ribbon. Cycle through the records to spot-check the results. To see the results, go back to File, Options, Advanced and turn off the display of field codes. Make sure there are spaces between everything! A space is a delimiter within the field braces, much like a comma is used in an Excel formula. Click inside the braces, and position the cursor after the first space. Word will add an empty set of braces, also called curly brackets, with two spaces between them. Place the cursor at the end of the document and press Ctrl+F9 to add a field. In the Show Document Content section, check the box to “Show field codes instead of their values.” Click OK. To do that requires seeing the field codes. This involves writing an IF statement within the Word doc. Mike’s event included a private party and a camping event for specific customers and friends, so he wanted to include conditional text blocks in the letters for the respective invitees. Now comes the tricky part-the conditional text at the bottom. Finally, insert the WhoTo field in the salutation. Move the cursor to the next line and insert the MailAddress field. Choose NameFirstLast, and Word will add > to the document. In the ribbon, click on Insert Merge Field to see the list of field names. Place the cursor in the address block where the name will go. Once the data source has been identified, the next step is to add the merge fields to the Word document. Select table: A dialog box appears with a list of tables and queries in the database.
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Select data source: Navigate to your Access database (such as StoreContacts.accdb) and click Open.Select recipients: Choose “Use an existing list” (default), then click Browse to open the Select Data Source dialog.Select starting document: Choose “Use the current document” (default).Select document type: Choose “Letters” (default) to send letters to a group of people.Go to Mailings, Start Mail Merge, Step-by-Step Mail Merge Wizard. Once the data is set up, go back to the Word document and begin the mail merge. TextNbr: An integer (0, 1, or 2) to indicate if conditional text will be printed.MailAddress: the mailing address (with line breaks).
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